---
title: "Account, Company and Users"
description: "In klarxMANAGER, your team works together on projects and rentals. Four user roles determine who can do what."
url: "/en/help/for-customers/klarxmanager/account-company-and-users"
lang: en
---

# Account, Company and Users

In klarxMANAGER, you create a user profile, set up construction projects, and share them with your team. You don't need an account for a single rental. If you rent frequently, an account saves you time and keeps all your rentals in one place.

## User Roles

Each person in your company has one of four roles. For example, the site manager selects machines on site, and procurement approves the order.

- **Admin**: books at cost and manages users.
- **Project Manager**: books at cost.
- **Project Member**: creates rental requests but does not book at cost.
- **Accounting**: views and manages all invoices.

## Permissions in Detail

### Projects

|Action|Admin|Project Manager|Project Member|Accounting|
|--|--|--|--|--|
|Create|✔️|✔️|✔️|✖️|
|Edit (all)|✔️|✔️|✖️|✖️|
|Edit (assigned)|✔️|✔️|✖️|✖️|
|View (all)|✔️|✔️|✖️|✔️|
|View (assigned)|✔️|✔️|✔️|✔️|
|Add users to project|✔️|✔️|✖️|✖️|

### Rental Orders

|Action|Admin|Project Manager|Project Member|Accounting|
|--|--|--|--|--|
|Create (for all projects)|✔️|✔️|✖️|✖️|
|Create (new projects)|✔️|✔️|✔️|✖️|
|Create (assigned projects)|✔️|✔️|✔️|✖️|
|Accept quote (all projects)|✔️|✔️|✖️|✖️|
|Accept quote (assigned projects)|✔️|✔️|✖️|✖️|
|Report damage|✔️|✔️|✔️|✖️|
|Cancel (assigned projects)|✔️|✔️|✔️|✖️|

### Machine Interaction

|Action|Admin|Project Manager|Project Member|Accounting|
|--|--|--|--|--|
|Release & Extend|✔️|✔️|✔️|✖️|

### Invoices

|Action|Admin|Project Manager|Project Member|Accounting|
|--|--|--|--|--|
|View (all projects)|✔️|✔️|✖️|✔️|
|View (assigned projects)|✔️|✔️|✔️|✔️|
|Request|✔️|✔️|✖️|✔️|

### User Management

|Action|Admin|Project Manager|Project Member|Accounting|
|--|--|--|--|--|
|Add users|✔️|✔️|✖️|✖️|
|Add & select contact person|✔️|✔️|✔️|✖️|
|Set user role|✔️|✔️|✔️|✖️|
|Delete user|✔️|✖️|✖️|✖️|
|Change user role|✔️|✖️|✖️|✖️|

> **Note:** The "Contact Person" role cannot be selected when creating a user. It is created when you assign a new contact person as a contact on a rental order who is not yet a user.

## Roles and AI Assistants

When you connect an AI assistant to klarx, it can do exactly what the klarx login can do that it is logged in with. For more information, see [AI Assistants & Integrations](/en/help/for-customers/ai-assistants-integrations).

---

## Do I need an account to rent?

No. You can rent from klarx without registering. An account is worthwhile if you rent frequently or work in a team.

## Who is allowed to book at cost?

Admins and Project Managers. Project Members create rental requests and select an approver with the necessary permissions to approve the booking.

## Who is allowed to delete users or change roles?

Only Admins can do that.